Retrieve Records Electronically
You can electronically retrieve your records in two ways:
- CIPS
Submit an electronic request. We will ship your original records, or send them by fax or e-mail if you choose.
- SmartScan
We will e-mail you electronic (scanned) copies of your records.
Using CIPS
Retrieving your agency's records via our Centers Information Processing System (CIPS):
CIPS Tools
- is the most cost effective and quickest method because it decreases mail time and retrieval processing time.
- reduces cost and speeds up the process by sorting requests into location order for fastest servicing.
- lets both you and the records center track requests.
CIPS is your most efficient way of making frequent and high-volume reference requests. If you have only sporadic reference need, consider these other options for obtaining your records: Reference Request Form | SmartScan
Apply for Access to CIPS
If you would like a Word version of these forms that are tailored to the Great Lakes FRC, contact:
Chicago FRC
E-mail: Jimmie Greenlee
Dayton FRC
E-mail: Pamela Bullock
You can electronically fill in the forms and return them to us as e-mail attachments.
- Complete the two forms listed below.
We will register you as a user and issue you an ID and password.
Be sure to specify the record group number(s) to which you need access, and all NARA records center(s) where they are stored. - Send us the completed forms by mail, fax, or e-mail:
Chicago FRC
- by fax to 312-886-7883
- as email attachments to Jimmie Greenlee
- by mail to:
Jimmie Greenlee
NARA Great Lakes Region–Chicago
7358 S. Pulaski Road
Chicago, IL 60629-5898
- by fax to 937-425-0650
- as email attachments to Pamela Bullock
- by mail to:
Pamela Bullock
NARA Great Lakes Region–Dayton
8801 Kingsridge Drive
Miamisburg, OH 45258
PDF files require the free Adobe Reader.
More information on Adobe Acrobat PDF files is available on our Accessibility page.
